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Privacy Policy

Managing data of Public Advisers/ARC NWC Staff/Members/General Communications through this website and in ARC NWC organisation

By registering at the University of Liverpool as an ARC NWC Public Adviser, you understand that the University is collecting, storing, using and disclosing data about you for any purposes connected with your role as a ARC NWC Public Adviser. The ARC NWC administration requirements are shared between three Universities (Lancaster University, University of Central Lancashire and University of Liverpool). We may need to share your details with relevant ARC NWC colleagues at these universities solely for the purposes of ARC NWC related work or operations. When any requests are made such that we have to process data about you, from any of these named organisations, management of your data will be in accordance with data protection legislation and compliant with any data security requirements of the contractual arrangements between the partners.

The General Data Protection Regulation establishes a framework within which information about individuals can be legally collected, stored, used and disclosed

Further details in this ARC NWC Privacy Policy below.

Any queries regarding your data management please email arcnwc@liverpool.ac.uk

Who will own my data once I submit it?
The University of Liverpool.

(Sometimes our specific project work may be referred to as Applied Research Collaboration North West Coast or ARC NWC.)

Why do you need my information?
• We will use email addresses to send communications regarding the work of ARC NWC.
• We will use personal information such as addresses, bank details, and expressions of interest in working with ARC NWC to process recruitment of advisers, expenses and fee payments for those Public Advisers who have provided and consented to their information being used.

What allows you to use my information?
The University will process the personal information provided on applications and the other information referred to above for the purposes of identifying you, processing your application to be a Public Adviser, verifying the information provided and assessing your suitability to be a Public Adviser. Including any relevant criminal conviction searches where required.

All public advisers have consented to their information being used outlined in the ways above. Individuals have the right to withdraw their consent at any time by emailing arcnwc@liverpool.ac.uk to request such action be taken.

Who will my information be shared with?

Lancaster University
University of Central Lancashire
For individual project work only names may be shared with ARC NWC members where public advisers / staff have subscribed to work on a specific research project.

Do I have to provide this information and what will happen if I don’t?
The information highlighted above is voluntary to provide, however not providing it will not enable us to pay any fees or expenses, or ability to communicate with you regarding ARC NWC activities

Individuals have the right to withdraw their consent at any time by emailing arcnwc@liverpool.ac.uk to request such action be taken.

How long will you keep this data for and why?
This information will be held for the length of the ARC NWC research project which is for 5 years until 2024.

How will my information be stored?
Information will be stored on the University of Liverpool’s Agresso system to manage the process of fees and expenses.

It will also be stored in the mailchimp system for distribution of Newsletters.

Will this information be used to take automated decisions about me?
No.

Will my data be transferred abroad and why?
No data will be transferred abroad.

What rights do I have when it comes to my data?

Under the General Data Protection Regulation, you may have the following rights with regards to your personal data:

• The Right to subject access – you have the right to see a copy of the personal data that the University holds about you and find
out what it is used for.
• The Right to rectification – you have the right to ask the University to correct or remove any inaccurate data that we hold about you.
• The Right to erasure (right to be forgotten) you have the right to ask the University to remove data that we hold about you.
• The Right to restriction – you have the right to ask for your information to be restricted (locked down) on University systems.
• The Right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request.
• The Right to object – you have the right to ask the University to stop using your personal data or to stop sending you marketing information, or complain about how your data is used.
• The Right to prevent automated decision making – you have the right to ask the University to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable).

Please note that not all rights apply in all situations. To find out more about your rights under the GDPR, please visit the Information Commissioner’s website.

To request a copy of your data or ask questions about how it is used, contact:

Dan Howarth, Data Protection Officer
• Email: legal@liverpool.ac.uk
• Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX

Who can I complain to if I am unhappy about how my data is used?
You can complain directly to the University’s Data Protection Team by writing to:-
• Dan Howarth, Data Protection Officer
• By email: legal@liverpool.ac.uk
• Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX

You also have the right to complain to the Information Commissioner’s Office using the following details:

• The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
• Telephone: 08456 30 60 60 or 01625 54 57 45
• Website: www.ico.org.uk

Information Collection on this website

We reserve the right to change the contents of this Site, including this policy at any time, by posting such changes on the Site.  It is your responsibility to familiarise yourself with the policy regularly to ensure that you are aware of any changes.You may visit this ARC NWC website arc-nwc.nihr.ac.uk, without directly providing any information about yourself. Where we request specific information, we will always respect the personal information you send us and we take reasonable steps to ensure your personal data is protected against unauthorised access. We will not request information unless it is necessary to do so and will ensure appropriate measures to keep information accurate, up-to-date and to prevent unauthorised disclosure as outlined above.

We process this data in connection with our legitimate interests, it being necessary to allow us to contact you in respect of your queries submitted through the Site and to monitor and improve the performance of the Site.

Cookies

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. They are used to help you navigate websites efficiently and perform certain functions.

Cookies can be classified by duration and by source:

Duration:
Session cookies – a cookie that is stored temporarily and is destroyed when you close the link.
Persistent tracker cookies – a cookie that enables a website to remember you on subsequent visits, speeding up or enhancing your experience of services or functions offered.

Source:
Cookies can be classified as first-party or third-party cookies if they are either issued by the website that you are visiting or by a site other than the one you are currently surfing.

The cookies used by ARC NWC fall into the following categories:
Essential (classified as ‘strictly necessary’) cookies: these are essential in order to enable you to move around the website and use its features, such as accessing secure areas. A session cookie is only stored on your computer’s hard drive for the duration of your visit (known as an ‘active session’). It is removed as soon as the active session has ended.

Performance cookies: these are used for web analytics to track site usage, page visits and monitor visitor trends over time. The data collected is limited to managing the performance and design of the site. These cookies are third-party cookies (Google Analytics) but the information obtained is for the exclusive use of CLAHRC NWC.

Functionality cookies: these allow the website to remember choices you make (such as language or the region you are in) and provide enhanced, more personal features.

Once you have given us your agreement to the use of cookies, we shall store a cookie on your computer or device to remember this for next time. If you share the use of a computer, accepting or rejecting the use of cookies may affect all users of that computer. If you wish to withdraw your agreement at any time, you should follow the “Opt-Out for Cookies” section below.

The specific cookies we use on the Site are:
_ga which is created by Google Analytics and is used to identify unique users and it expires after 2 years
_gat which is created by Google Analytics and is used to throttle the request rate and it expires after 1 minute
 _gid which helps to count how many people visit your website by tracking if they’ve visited before

Opt Out for Cookies

There are a number of options available to opt-out for cookies. You can set your browser to either block all cookies; to only allow “trusted” sites to set them, or to accept cookies only from the websites that you are currently on. If you choose to block all cookies, you may experience problems accessing certain areas of this website.

You can find out more about cookies at www.allaboutcookies.org and the site will give you guidance on how to control and delete unwanted cookies you have already accepted.

If you would like to opt-out of certain third-party cookies on this website please follow the links below:
Google Analytics

Contact Us

If you have questions or comments about our Privacy Policy or if you wish to exercise your right to access, correction or erasure mentioned above, please contact arcnwc@liverpool.ac.uk in the first instance.


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